Literary Assistant to Head of Department

The ideal candidate will have superior attention to detail, excellent verbal and written communication skills and will not be afraid of a heavy workload in a fast-pace environment. This high pressure job requires someone who can multitask and learn and adapt quickly. You must be a quick reader and a strong writer. We are seeking a mature, discreet, confident applicant with outstanding interpersonal skills. A sense of humour would be helpful. Advanced computer proficiencies across a variety of applications and platforms are essential.

Role is for an early 2025 start so please submit your applications BEFORE 13 January 2025 (with subject Literary Assistant Application) to jennifer@rgm.com.au.

Hours: Monday – Friday 9am – 5.30pm

This role is required to work in person from a company designated location on an ongoing basis. Close to Central Station (Sydney) and accessible via public transport. RGM Artists is an equal opportunity employer committed to a diverse and inclusive work environment.

Job Description

The Literary Assistant will have an opportunity to gain a birds-eye view of the industry and 360-degree experience in learning every aspect of working with creatives and filmmakers’ ensuring that the systems and practices support the greatest efficiency for the department and the broader company. RGM Artists offers growth opportunities for right person and the chance to work with a great tight-knit team.

Duties include:

• Assist the Department Head;
• Manage a heavy call volume across the company;
• Keep the various administration systems updated including but not limited to: an electronic local and international database of contacts; a digital library of clients’ work; updating client’s biographies and CV’s and RGM’s website for literary clients;
• Schedule meetings and travel based on a complex calendar their engagements for clients and as well as for the Head;
• Support the workflow of the Head and the literary department;
• Maintain an awareness of the Head’s obligations (both internal and external) to anticipate needs and help prioritise tasks;
• Process Licenses for Amateur Theatre Productions in consultation with clients and applicants;
• Complete other assignments and duties as notified from time to time

Skills/Knowledge/Experience

• Bachelor degree or equivalent work experience in the production/entertainment industry;
• One year minimum in previous role in administrative or assistant position, preferably in the creative sector;
• Exceptional communication and interpersonal skills – both written and verbal;
• Fast and accurate keyboard skills;
• Team player who works collaboratively to ensure work is completed to deadlines;
• Must be detailed oriented and able to handle complex instructions with care and follow-through;
• Advanced level of competence in Microsoft Word, Outlook and Excel as well as experience with databases;
• Demonstrated accuracy and thoroughness in the execution of assigned tasks;
• Superior creative problem-solving skills;
• Drive for providing exceptional support to the Head and the team;
• Ability to multi-task projects, manage stakeholders across the company and externally;
• Be adaptable to pivot across various duties, different functions with great organisation, flexibility and accountability whilst maintaining detail;
• Dependable and proactive;
• Systems oriented with a keen eye for improving efficiencies and practices;
• Immediate working knowledge of the key players in the film and television industry and the basics of production;
• Friendly and open demeanor;
• Eager to read high volume of materials and do so quickly;
• Ability to maintain confidentiality at all times;
• Cineliterate with a passion for the film and television business globally.